Terms & Conditions

How to book

Please use the Contact Us section of the website or e-mail info@caribbean-electives-abroad.com to check availability and we will send you a Booking Form. Once we receive the form and a deposit of £300 payable by bank transfer, we will send out a line-item Confirmation Invoice showing exactly what you have booked. The balance is due 60 days prior to the elective placement start date and must be paid to avoid cancellation. If your booking is less than 8 weeks before departure, the full amount is required with the Booking Form. You must have read, understood and accept these booking terms and conditions before submitting the Booking Form.

Flight Information

The price of your flight is not included in the tour price. Once you have booked your flights please send us a confirmation email and we will arrange to meet you at the airport.

Passports and Visas

You should be in possession of a full current passport with expiry at least 6 months after your return date. You are responsible for ensuring you have a visa, if required.

Vaccinations

You must make sure all UK vaccinations are up to date.

Accommodation

We will let you know details and the address before you start the placement. We allow students to occupy the accommodation two days prior and two days after the elective start and finish date. Accommodation preferences are prioritised based on date of receipt of deposit. Students are not guaranteed their own rooms and, if the main property is full, comparable accommodation is provided.

Disability

Please let us know in advance if you have a disability. We will do our utmost to make the placement accessible to you, but we cannot promise that we will be able to make every case work due to hospital and accommodation accessibility.

Booking Terms and Conditions

Contract

Your contract is with Caribbean Electives Abroad Ltd who are registered in England (Company Number 13835050). When a signed Booking Form has been received by us with the relevant non-returnable deposit, we will issue a Confirmation Invoice to confirm your placement. The invoice acts as confirmation of contract. It is your responsibility to check the details on the Invoice are correct and inform us of any discrepancies immediately. Payment of the deposit and signature on the Booking Form indicates your acceptance of these Terms and Conditions. The contract is governed by English law and you agree to submit to the jurisdiction of the English Courts at all times.

Payments

A deposit of £300 is required to confirm a booking and secure the accommodation for the trip. The remaining balance must be paid eight weeks prior to the departure date. If the balance is not paid by the date given on the Confirmation Invoice, we reserve the right to cancel your booking and keep the deposit. If your booking is less than eight weeks prior to departure date, the full amount is payable on booking. The signatory is responsible for the full cost of the placement.

Price

We reserve the right to amend our prices at any time prior to booking. However, once the Confirmation Invoice has been issued, the price of the placement will not be increased unless required by changes to tax law or other such force majeur situations. This does not apply to invoicing errors or omissions.

Travel Insurance

It is a condition of your booking that you get comprehensive travel insurance.

Cancellation Policy

If you wish to cancel, you must advise us in writing by post or email. A cancellation will be effective from the date received and the following cancellation charges will apply
More than 60 days = loss of deposit paid
Within 60 days = 100% of the placement cost.

Alterations

We will try wherever possible, but cannot not guarantee, to be flexible with desired change requests after booking. However, there will be no refund for any unused services (i.e. if you return early or do not use accommodation provided).
If you transfer the booking to another person, you must write before the final payment date with full details of the proposed new placement member and the full final payment. Caribbean Electives Abroad reserves the right to refuse any changes in placement, if not considered a fit and proper person for the placement.

Force Majeure

Caribbean Electives Abroad cannot accept responsibility or pay compensation when we are forced to change, curtail or cancel due to Force Majeure. Force Majeure includes war or threat of war, riot, civil strife, terrorist activity, industrial disputes, unavoidable technical problems with transport, closure of airports, natural and nuclear disasters, fire, adverse weather conditions or similar events beyond our control.

We cannot be held responsible for death, bodily injury, illness, loss or disappointment. In all instances, any compensation shall be limited to the cost of your placement. All flight bookings are subject to the conditions of carriage the air carrier used.

Conditions of participation

Check that Confirmation Invoice is correct and that you know the date the final payment is due.

You must:

• Provide accurate information on the medical form.
• Comply with all entry, immigration, customs and foreign exchange rules. You will respect local attitudes, cultures beliefs and laws of St Vincent.
• Agree to follow the advice of the group leaders at all times and have a duty of care to anyone associated with the placement. Caribbean Electives Abroad reserve the unconditional right to refuse a booking or terminate your place if your behaviour is likely to cause distress, danger, offence or damage to others. Caribbean Elective Abroad’s responsibilities will cease on termination and cannot be responsible for return travel arrangements nor pay compensation, costs or refunds.
• Agree to follow the house rules for communal living, which include not spending the night away and not bringing someone back to the accommodation.
  
  

Fitness

You must list all health conditions on the medical form and Caribbean Electives Abroad has the right to decline a booking if we think your fitness is an issue.

Health and Safety

Participation in activities that contain an element of risk of personal injury are solely at your discretion. The risks and responsibility are yours alone. The terms include that you have full medical and travel insurance. You are advised that St Vincent does not supply comprehensive free healthcare services. You accept that the health facilities may be of a lower standard to your home country and may not provide the level of treatment you expect in an emergency and that there may be complications due to the tropical environment.

Complaints

If you have a complaint during the placement, you must inform local staff immediately to allow them the opportunity to resolve it. If the matter is not resolved to your satisfaction, then a written complaint or email must be received within 7 days of your return. No liability will be accepted for complaints not passed to local staff, nor for those received beyond the stated time limit. We will look into the complaint and respond in writing within 14 working days.

Damages

Students are responsible for any damages they cause and, until paid in full, they will not receive sign off from the programme.

Affiliated Partners

Many of our tours and excursions are operated by affiliated partners. However, these are separate entities and Caribbean Electives Abroad cannot be responsible for any actions or decisions from such partners.

Caribbean Electives Abroad
First Floor, Templeback, 10 Temple Back
Bristol, BS1 6FL, United Kingdom
Email: info@caribbean-electives-abroad.com